Required COVID vaccination: Faculty and Staff

Kalamazoo College continues our commitment to the health and safety of our community. Widespread vaccination is the most effective tool that we have to keep our community as safe as possible while supporting the academic pursuits of our students. Kalamazoo College takes the next step of requiring COVID-19 vaccinations for all faculty and staff by the first day of the fall term, Monday, September 13.

I have already reported my vaccination status to Human Resources. What do I need to do now?

Nothing. No additional action is needed from you other than to follow the College’s other COVID protocols such as masking and daily health screenings.

How do I find a vaccination location?

Visit https://www.vaccines.gov/search/ to find a vaccination location that is convenient for you.

What types of vaccine are approved and where can I learn more about them?

There are three COVID-19 vaccine products available in the United States. The Centers for Disease Control and Prevention (CDC) has vaccine overview and safety information.

  • Pfizer-BioNTech: Two injections, 21 days apart for people age 12 or older. Possesses full approval authorization as of August 23, 2021.
  • Moderna: Two injections, 28 days apart, for people age 18 or older. Possesses emergency use authorization.
  • Johnson & Johnson Janssen: One injection for people age 18 or older. Possesses emergency use authorization.

Vaccines must be approved by the World Health Organization (WHO). A list can be found at https://www.who.int/emergencies/diseases/novel-coronavirus-2019/covid-19-vaccines

Who pays for the vaccination?

There is no cost to the vaccination. Some vaccination locations will request a copy of a health insurance card so that the administration of the vaccine can be billed. There would still be no cost even if a health insurance card were unavailable.

How do I report my COVID-19 vaccination(s)?

Upload a file of your vaccination record by visiting https://hr.kzoo.edu/vaccination-reporting/. Be sure that your name and the dates of the injection(s) are visible.

Why is Kalamazoo College requiring COVID-19 vaccinations for faculty and staff.

There are a number of reasons why the College is requiring COVID-19 vaccinations of faculty and staff.

  • The decision is consistent with the College’s decision to require vaccinations of our students and is consistent with public health guidance.
  • The decision is consistent with hundreds of other colleges and universities across the United States, including large and small institutions in Michigan.
  • We have heard strong internal support for a vaccine mandate for our entire community.
  • The emergence of variants, including the highly infectious delta variant of SARS-CoV-2.
  • To protect our community and our loved ones, including those who are immunocompromised.
Does the vaccine mandate apply to faculty and staff who rarely come to campus?

Yes, the vaccine mandate applies to all faculty and staff, including those to rarely come to campus. There is no position at Kalamazoo College that is exempt from the vaccine mandate.

Does the vaccine mandate apply to those for whom extensive travel or remote work is a part of their role?

Yes, the COVID-19 mandate applies to all faculty and staff, including those for whom extensive travel or remote work is expected.

Are Kalamazoo College volunteers, graduate assistants, and similar roles covered by the vaccination mandate?

Yes, all faculty and staff are covered by the vaccination mandate.

What are the deadlines for faculty and staff to report vaccinations?

The Pfizer and Moderna vaccines require two doses. The Johnson & Johnson vaccine require one dose.

The first injection (Pfizer, Moderna) or only injection (Johnson & Johnson) must be reported by Monday, September 13, 2021. The second injection (Pfizer, Moderna) must be reported by Wednesday, October 13, 2021.

Are newly hired colleagues required to become vaccinated?

Yes, newly hired colleagues must have begun the COVID vaccination series by their first day of employment.

What happens to my vaccination information?

Identifiable information, such as a photo of a vaccination card, will be retained only in Human Resources. Aggregate vaccination information may be reported out as deemed appropriate by the College. A person’s supervisor and/or President’s Staff member may become aware of a vaccination status in the case of non-compliance to the vaccine requirements.

Are there any accommodations available that would exempt faculty or staff from the COVID-19 vaccination requirement?

While it is believed that widespread vaccinations best protect our community, yes, accommodations would be made for medical and/or religious reasons. Documentation is required. See below for details. Accommodations must be approved by Monday, September 13, 2021.

Medical Exemption Documentation: A note from the person’s medical provider indicating that the person is not able to get vaccinated for COVID.

Religious Exemption Documentation: Documentation that connects the person to the religion (newsletter, envelope, email) and the religion to the doctrine (letter, call with the employee and religious leader.)

If an exemption is not approved, and the person does not meet the College’s vaccination deadlines, the person will be placed on unpaid leave for up to fourteen days. If the person’s status has not changed after the fourteen days, the person will be removed from active payroll status. Contact Renee Boelcke, Director of Human Resources, with questions.

I have been vaccinated but cannot locate my card. What can I do?

If you were vaccinated in the State of Michigan, including on Kalamazoo College’s campus, your official immunization records will document that you received the COVID-19 vaccine and you can request a copy of your immunization records through the Michigan Care Improvement Registry (MCIR) portal. Anyone 18 years or older, who has immunization records in MCIR, can locate their immunization record in MCIR and matches their government issued ID (State Driver’s License or ID card, or US Passport). The immunization record from MCIR will appear as a .pdf document which can be downloaded, saved, or printed. Go to www.michigan.gov/immunize or at Michigan.gov/MiImmsPortal.

If you have technology issues with the MCIR portal, you can request an immunization record from the health department by completing this form. Due to high volume of requests, it may take up to two weeks to receive a phone call from the health department.

If you were vaccinated outside of the State of Michigan, contact your primary care physician for proof of vaccination.

What percentage of faculty and staff are already known to be vaccinated against COVID-19?

As of August 23, 2021, 92% of colleagues in half-time positions or greater are known to be vaccinated against COVID-19. As of the same date, 82% of all actively employed faculty and staff are vaccinated against COVID-19.

What if faculty or staff do not adhere to the deadlines?

If an exemption is not approved, and the person does not meet the College’s vaccination deadlines, the person will be placed on unpaid leave for up to fourteen days. If the person’s status has not changed after the fourteen days, the person will be removed from active payroll status. Contact Renee Boelcke, Director of Human Resources, with questions.

Who can I contact with questions?

Please contact Renee Boelcke, Director of Human Resources, at renee.boelcke@kzoo.edu with questions.