Providing and updating the information below ensures that you can receive timely information, permits Kalamazoo College to see and support you, and allows the College to track and report accurate aggregated data.
Have questions? Check out the additional information or contact Renee Boelcke, Associate Vice President of Human Resources, at renee.boelcke@kzoo.edu.
Supporting Information
Institutionally Recognized Name
Kalamazoo College recognizes that, as a community, many of its members use names other than their legal names to identify themselves. As long as the use of this different name is not for the purposes of misrepresentation, the College will make every effort to use a person’s preferred or Institutionally Recognized Name (IRN).
Please note that some records may require the use of legal names only, such as federal and medical documentation. Those who are utilizing the IRN should always be prepared to reference their legal name as well as provide their College identification when necessary.
K ID card
We understand that it may be important to you for the College identification card to reflect your IRN. You can obtain a new ID card with your new name if you have registered your legal name change or IRN with the Office of Human Resources. ID cards are produced in the Campus Safety Office in Hicks.
Pronouns
In addition to the IRN, faculty/staff may select a pronoun and from the list provided in their directory preferences to be referenced as needed. At this time, only one set of pronouns can be chosen and displayed.
Which name used when
In order to change the name on your official college records such as tax and employment records, you must legally change your name. A legal name change is recognized by submitting a social security card, passport, court documents, and/or government issued visa. Processes and requirements for legal name changes vary by state. If you are interested in changing your legal name within the State of Michigan, the Michigan Legal Help website may be a helpful resource. Those who have had their name legally changed, should submit the appropriate documentation noted above to the Office of Human Resources. Your new legal first and last name will appear on ALL College documentation listed above, though one’s former legal name will be stored in some College records and not redacted. The Office of the Registrar will assist students who have questions about IRN.
IRN will appear
- Online directory
- Library Records
- Moodle
- College ID card (Provided you obtain a new one from Campus Safety)
- Email display name
- Microsoft Teams
Legal name will appear
- Paychecks and Paystubs
- Tax documents such as W-2, 1095c
- Human Resource Office Records (i.e. permanent employee file records)
- Some official forms or correspondence from the College
- Time Entry System
Contact Information
Contact information will also be updated with benefit providers, except for TIAA. Please contact TIAA directly to update your contact information.
Education, Race/Ethnicity
Each year, Kalamazoo College is required to report counts of faculty and staff to the U.S. Department of Education’s Integrated Post-secondary Education Data System (IPEDS). The required information includes numbers of faculty/staff by employment status (full- or part-time), by faculty status and academic rank, by occupational activity, by gender and by race/ethnicity. No individual names are reported. The College also finds this information useful in tracking institutional progress with respect to representational diversity among faculty and staff. The College also reports aggregated academic degree information.
Work location
Help students and colleagues know how to find you. Updates to the fields below will be reflected in the Departmental Phonebook.
Pro Tip: Not sure if your campus information needs to be updated? Search for yourself in the Departmental Phonebook. If the results are accurate, no action is needed. If the results are not accurate, complete the fields below.