Staff Position Request Form

Thank you for taking the time to provide the information needed to consider this staffing request. This form is used to request approval to refill, restructure, or repurpose a vacant staff position. A thoughtful and complete request helps reviewers understand the need for the position, consider alternatives, and make a timely, well-informed decision.

Before you begin	Please expect to upload the proposed position description indicating proposed changes, anticipated timing, and any information that helps demonstrate the need for the position.
Help reviewers understand	Your request should clearly address the essential work the position performs, its connection to College priorities or outcomes, alternatives you have considered, and the most significant impact if the position remains vacant. Specific examples or evidence are especially helpful when available.
How much detail is needed	Brief, focused responses are welcome. The goal is to provide enough information for reviewers to understand the need and evaluate the request without requiring an extensive written justification. Attach supporting documentation only when it adds useful context.
Financial review	After submission, HR will add classification, salary benchmarking, and employer-cost information. Later in the review process, the VP for Business and Finance will verify the funding source and financial impact.
Review and approval	The request moves through HR review, the supervisor, the appropriate VP or Provost, the VP for Business and Finance, and the President. A denial at any stage ends the review process, and the requester will be notified immediately. The requester will also be notified when a request is fully approved. Please wait for HR’s confirmation before making commitments or beginning recruitment.

Position Information

Requester name(Required)

Requester email(Required)

Department or office(Required)

Position title(Required)

Division(Required)

Select the division responsible for the position.

Supervisor name(Required)

Supervisor email(Required)

Reason for vacancy(Required)

If Other, explain

Requested action(Required)

Proposed hours per week(Required)

Please enter a number less than or equal to 40.

Proposed weeks per year(Required)

Please enter a number less than or equal to 52.

Number of hours per year(Required)

1,040 hours or greater per year will cause the position to be benefits-eligible. 990 or greater hours per year will have retirement-only benefit implications.

Requested salary

Enter the requested salary or wage amount, if known. HR will review classification and compensation before the request advances.

Requested Start Date

Reason for timing(Required)

Position description(Required)

Indicate proposed changes, if any

Accepted file types: pdf, doc, docx, xls, xlsx, Max. file size: 5 MB.

Relevant evidence

Drop files here or

Accepted file types: pdf, doc, docx, xls, xlsx, Max. file size: 5 MB.

Requester Justification

Essential work and strategic value(Required)

What essential work and specific College priorities or outcomes require this position? Identify any revenue, retention, safety, compliance, or essential operations that support the request.

Alternatives and proposed changes(Required)

What work could stop, be reduced, or be redistributed? Summarize practical alternatives considered and effects on other employees’ capacity.

Consequences of leaving the position vacant(Required)

Describe the most significant consequences, temporary solution, how long it could work, when a decision is needed, and specific evidence where available.