Position Summary

Reporting to the Associate Vice President for Development, the major and planned gifts coordinator supports the development staff, marketing efforts, and stewardship activities for Kalamazoo College’s development programs. This benefits-eligible position is approximately 24 hours per week.

Responsibilities

• Oversees the tracking and recording of expected and realizing planned gifts and Stetson Society members, ensuring all data and documentation are recorded accurately and with attention to detail and procedures. Works with advancement services as well as prospect development and donor relations to track planned gifts to be included in College campaigns.
• Supports and carries out the strategy for planned giving marketing and communication, manages the production of marketing publications and materials, and evaluates constituents’ responses to gauge future communications.
• Assists with monitoring the planned giving website pages to ensure they meet the branding standards of the College and remain up-to-date with current planned giving content and news.
• Prepares planned giving illustrations, as needed, for development staff.
• Assists other department staff in addressing gift administration questions and providing stewardship to gift annuity and trust donors as needed.
• Acts as primary contact for planned giving vendor relationships, such as gift calculation software companies and marketing firms.
• Generates reports on planned gift activity and Stetson Society membership, and coordinates recognition materials for Stetson Society members.
• Manages the monthly credit card statement and receipt process for development staff.
• Acts as a resource to development staff in their work to cultivate, solicit and steward major gift donors. Coordinates the preparation of reports and collateral materials to share with donors and offers additional support as needed.
• Assists with writing, editing and proofreading various publications produced within the development office.
• Assists with donor proposals and correspondence for development staff.
• Assists the vice president for advancement and the business office by working with an external firm to complete the annual registration to solicit process in all states that require registration by the College, to ensure the College meets gift annuity registration regulations. Maintains records of this process.
• Supports donor event logistics including invitations, RSVPs, and other logistics in collaboration with other departments as needed.
• Answers the College’s main phone line as scheduled and work with advancement teammates to coordinate these responsibilities as necessary.
• Performs other general and specific duties as assigned, consistent with the goals, objectives, and interests of the College and the Division of College Advancement.

Qualifications

The successful candidate will possess many of the following skills, abilities, and characteristics:

• Bachelor’s degree or equivalent experience highly preferred.
• High level of proficiency with the Microsoft Office suite is required, as well as the ability to learn new computer applications including the College’s database, gift planning software, etc.
• Have the ability to plan time effectively and meet deadlines.
• Utilize excellent communication skills including writing, proofreading, and editing. 
• Possess the ability to communicate in a professional and effective manner with both internal and external audiences.
• Possess a high level of personal integrity and understanding that professional confidentiality is essential.
• Ability and willingness to work assigned office hours, including flexible scheduling within those hours in regard to the department’s needs; occasional evening and weekend hours are required, including commencement and homecoming events, as assigned.

Application Instructions

Applicants are asked to upload a resume and cover letter. Completed applications received by November 12, 2024, will receive full consideration, with later applications reviewed as needed until the positions are filled. The target start date for successful candidate is January 6, 2025.

Benefits

About the Advancement Division and Kalamazoo College

The division of College Advancement is committed to attracting and retaining a diverse staff and cultivating a culture of inclusion and connectedness. We aim to create a welcoming workplace that celebrates the diversity of our staff, alumni and donors. 

Kalamazoo College is a highly selective nationally regarded liberal arts college, offering an integrated undergraduate experience that weaves a traditional liberal arts curriculum into educational experiences in both domestic and international settings with the majority of our graduates participating in study abroad. Kalamazoo College is committed to the liberal arts and sciences, experiential education, freedom of individual conscience and celebration of diversity and inclusion. It is one of the nation’s 100 oldest colleges and universities and a thought leader and innovator in higher education.

The campus of Kalamazoo College is located midway between Chicago and Detroit in Kalamazoo, Michigan, a metropolitan community of 261,000, which supports multiple college and university campuses along with numerous civic arts and cultural associations and sports teams. Thirty-five miles from Lake Michigan, the area offers many opportunities for outdoor recreation, a walkable downtown, outstanding restaurants, and plenty of family-friendly activities.

Kalamazoo College encourages candidates who will contribute to the cultural diversity of the College to apply and to identify themselves if they wish. An equal opportunity employer, Kalamazoo College is committed to equal rights, equal opportunities, and equal protection under the law. Please be invited to review our full EEO statement by visiting https://www.kzoo.edu/about/nondiscrimination-policy/. Kalamazoo College is an E-Verify participating employer. Please select Notice and Rights for more information.