To find a campus job, and learn more about campus employment, see Campus Employment for Students.

Before you begin your first job on campus, you must complete the required informational session on Moodle and complete the forms below for work eligibility and payroll:

1. Learn how to log your hours and other important information. Log in to Moodle. Please understand that you are responsible to accurately report the actual hours that were worked each day.  You will be held accountable for any errors so if you have questions, please speak with your supervisor or Human Resources.
2. Federal W-4 withholding certificate [.pdf] Frequently asked questions
3. State employee withholding certificates [.pdf]
4. I-9 Federal Employment Eligibility Verification [.pdf] (see page 2 for required identification documents)

Bring your completed forms to the Human Resources Office located in Mandelle Hall, room 108, along with original documents, as required for the I-9 form, no later than your third calendar day of employment. Kalamazoo College is an E-Verify participating employer.

• Access Hornet HQ on the Hornet Hive to ensure there is a time entry form for each position for which you believe you have been hired.  If you cannot locate the form, please contact Human Resources and your supervisor before reporting to work.
• Log in to Moodle to refresh your memory on how to report your hours and other important information.Since you will use the time entry form to report the hours you worked each day, accuracy is extremely important. 
• Note: You will be compensated on the biweekly student payroll based on the hours you reported on the form. Please understand that you are responsible to accurately report the actual hours that were worked each day.  You are responsible for any errors so if you have questions, please speak with your supervisor or Human Resources.

The hourly rate of pay is dependent upon the number of years worked at Kalamazoo College and the position held. Years are measured from September 1 through August 31.

Students are paid every other Tuesday. Full schedule

The easiest and fasted way to get your paycheck is to sign up for direct deposit on HornetHQ. Path: Employee/Banking

Live checks are forwarded to the student’s campus mailbox in the Hicks Student Center.

Send the dates and hours worked via email to your supervisor. Approved hours will be forwarded to Payroll for payment on the next student pay cycle.

Know, understand, and comply with the College Driving Policy and procedures.Complete and submit a release for driving records. An email will be sent with record results and additional instructions, if appropriate. If approved, approvals are valid for no more than one year.