Under the supervision and direction of the Senior Director, the Coordinator provides administrative and project support to the Constituent Program and Annual Giving team. This full-time, benefits-eligible position is responsible for performing a variety of complex administrative and project activities related to the College’s fundraising objectives. This role is collaborative across the Advancement Division, as well as with internal and external constituencies.    

Responsibilities

• Assist the senior director with various giving initiative activities for milestone reunions and other targeted class giving; in honor of or affinity-based giving; and athletics fundraising programs. Assist with annual stewardship efforts for class funds and other special initiatives.
• Assist the senior director with athletics related solicitation appeals and stewardship activities, including “friends and family” campaigns, direct mail initiatives, and the planning and implementation of the annual Hornet Athletics Giving Day.
• Support the development of materials and reports for special initiative volunteers; assist with coordinating volunteer meetings and tracking follow up activities/meeting outcomes.
• Develop proficiency in donor database and reporting tools, with the ability to run or build basic reports and queries. Assist with updating constituent information, including biographical information.
• Provide support, as needed, for donor and stewardship events.
• Other administrative tasks might include: draft, edit, and proofreading correspondence; reserving meeting space; and calendaring on behalf of the senior director.
• Participate regularly in Advancement staff meetings and other relevant department meetings.
• Answer the College’s main phone line as scheduled and work with advancement teammates to coordinate these responsibilities as necessary.
• Participate in professional activities to stay current with trends in the development field.
• Other duties as assigned.

Qualifications

Bachelor’s degree preferred or an equivalent combination of education, training and experience. Minimum of 2 years of professional experience, preferably assisting with fundraising programs in higher education annual or major giving, volunteer or program management, marketing or comparable experience. In addition, the successful candidate will possess many of the following skills and abilities:

• Ability to manage multiple projects at once; high degree of organization, with strong attention to deadlines and details.
• Excellent written and verbal communication skills. Experience writing/creating marketing content for varied audiences is highly desirable.
• Capable of working independently, while also engaging in collaboration between teams.
• Ability to initiate and nurture strong working relationships with others; a capacity for building confidence and trust among colleagues, donors and volunteers is essential.
• The position requires a strong customer service orientation for frequent interaction with colleagues, coaches, alumni, and donors.
• Ability to work with data management information systems and fundraising databases; superior skills using the Microsoft Suite (Excel, Word, Outlook and Teams).
• High motivation for success coupled with diplomacy, tact, and consistent follow-through.
• The ability to handle confidential material with discretion is required.
• Knowledge of higher education fundraising, donor relations or alumni engagement. Proven ability to engage volunteers preferred.
• Ability and willingness to work occasional evening and weekend hours, including commencement and homecoming events, as assigned.

Application Instructions

Applicants are asked to upload a resume and cover letter. A cover letter is required to be considered for this opportunity. The target start date for successful candidate is in early January 2025.

Benefits

Who we are

Advancement Division

To strengthen Kalamazoo College now and in the future, the Advancement Division at Kalamazoo College fosters life-long relationships with alumni, friends and students, cultivates opportunities for philanthropic support, and shares the compelling stories that bring K’s mission to life.

In the Constituent Programs and Annual Giving area, we engage donors through direct mail, email, phone, peer-to-peer outreach, social media and volunteer engagement. We communicate the impact of giving to inspire lifelong philanthropy. Our team is responsible for increasing annual giving revenue; broadening the base of donor support; developing the pipeline for major and planned gifts; managing athletics, milestone and affinity-based giving initiatives; and stewarding donors for their gifts to K.

Kalamazoo College

Kalamazoo College is a highly selective nationally regarded liberal arts college, offering an integrated undergraduate experience that weaves a traditional liberal arts curriculum into educational experiences in both domestic and international settings with the majority of our graduates participating in study abroad. Kalamazoo College is committed to the liberal arts and sciences, experiential education, freedom of individual conscience and celebration of diversity and inclusion. It is one of the nation’s 100 oldest colleges and universities and a thought leader and innovator in higher education.

The campus of Kalamazoo College is located midway between Chicago and Detroit in Kalamazoo, Michigan, a metropolitan community of 261,000, which supports multiple college and university campuses along with numerous civic arts and cultural associations and sports teams. Thirty-five miles from Lake Michigan, the area offers many opportunities for outdoor recreation, a walkable downtown, outstanding restaurants, and plenty of family-friendly activities.

Kalamazoo College encourages candidates who will contribute to the cultural diversity of the College to apply and to identify themselves if they wish. An equal opportunity employer, Kalamazoo College is committed to equal rights, equal opportunities, and equal protection under the law. Please be invited to review our full EEO statement by visiting https://www.kzoo.edu/about/nondiscrimination-policy/. Kalamazoo College is an E-Verify participating employer. Please select Notice and Rights for more information.