Summer Hours

The summer hours program will continue for the 2022 summer – with three significant enhancements.  
Regular business hours between June 13, 2022 through September 2, 2022 will be:

Monday – Thursday:  8 a.m. – 5 p.m.
Friday:  8 a.m. – 2:00 p.m + 3 paid hours

There is no reduction in the amount of paid time, however the workweek is reduced by 3 hours during summer hours.

Frequently Asked Questions

What are the enhancements to summer hours?
  • Summer hours is two weeks longer than in previous years (dates announced earlier this year).
  • Regular hours will end at 2:00pm (instead of 2:30pm) on Summer Hours Fridays.
  • All summer hour participants have 3 hours of paid time off each week during Summer Hours.
In the past, we had to “make up” the time during the week. Do we still need to do so?

 Nope! There is no expectation to “make up” or “front load” the hours this summer.

Will I get paid for participating in Summer Hours? If so, how should hourly-paid employees record the summer hour time?

Yes, you will get paid the same as you would if you had not left early. Hourly-paid staff should record 3 break hours on their timesheet.

I work less than 40 hours per week. How will summer hours affect me?

Your supervisor will work with you to adjust your schedule so that you are paid for prorated time off each week during summer hours.
Example: Someone works 25 hours per week. How much paid time off so they get during Summer Hours?
Here’s the math: 40 hrs(full-time) / 3 hrs = 0.075 * 25 (hrs/week) = 1.875 hours, which we round up to 2 hours. Someone who uses a time sheet would take 2 hours off each Summer Hours week and report 2 break hours.

I am an hourly-paid employee. How do I record benefit time (vacation, emergency, bereavement) during the summer hours period?

You would plan on working for 3 hours less than normal, but get paid as normal.
Example: You normally work Monday through Friday, from 8am – 5pm. During summer hours, your timecard might look something like this:

Monday
8:00am – 11:30am
12:30pm – 5:00pm
8 hours worked and paid

Tuesday
8:00am – 11:30am
12:30pm – 5:00pm
8 hours worked and paid

Wednesday
8:00am – 11:30am
12:30pm – 5:00pm
8 hours worked and paid

Thursday
8:00am – 11:30am
12:30pm – 5:00pm
8 hours worked and paid

Friday
8:00am – 11:30am
12:30pm – 2:00pm
2pm – 5pm (break time)
5 hours worked
8 hours paid

I am an hourly-paid employee. How do I record holiday hours for Independence Day?

Please record 8 holiday hours for Independence Day observance.

I am a salary-paid employee taking a vacation day on a Friday during the summer. How do I adjust my schedule to accommodate the Friday early release?

Salaried employees take vacation in ½ day increments. Your supervisor will work with you to ensure that between vacation and work, you have appropriately accounted for your regular workweek.

What about departments that must be on campus when students arrive before September 2, or have obligations after 2:00pm on Fridays during the summer?

Departments with required hours as determined by the relevant President’s Staff member, will adjust individual schedules to ensure coverage while maximizing Summer Hour participation.

If you have any questions, please contact Renee Boelcke, AVP for Human Resources, at renee.boelcke@kzoo.edu.