A person employed by Kalamazoo College to perform certain functions for an indefinite period of time is classified as a regular employee. A person employed by Kalamazoo College to work on a special assignment (not to exceed 990 hours or six months, whichever comes first) is classified as a temporary employee. Temporary employees are eligible for legally prescribed benefits only.

Full-Time Employees

Full-time employees are regularly scheduled to work 40 hours per week year-around, or 2080 hours per year, including paid time off for vacation and holidays.

Part-Time Employees

Part-time employees are regularly scheduled fewer than 2080 hours per year, including paid time off for vacation and holidays. The non-scheduled time without pay and without responsibilities may be weekly or seasonal. For example, some part time employees are regularly scheduled to work fewer than 40 hours per week year-around. Other part time employees may be scheduled to work 40 hours per week, but for fewer than twelve months per year. 

Regular full-time and regular part-time employees who are scheduled at least 1,040 hours a year are eligible for employee benefits as described briefly in this handbook. For a more comprehensive overview of College benefit programs, see benefits.

Regular part-time employees who are scheduled to work fewer than 1,040 hours a year are eligible for legally prescribed benefits only. 

Hourly paid staff – FLSA non-exempt

Staff employees classified as non-exempt as defined under the Fair Labor Standards Act (FLSA) are paid on the biweekly staff payroll based on hours worked. Positions classified as non-exempt include but are not limited to positions in facilities management, office support and security. These individuals are expected to carry out their expressed responsibilities on an hourly basis with overtime pay for accumulated hours worked in excess of 40 in any one work week. 

Monthly paid staff – FLSA exempt

Administrative staff employees classified as exempt as defined under the FLSA are paid a monthly salary. They are expected to carry out their expressed responsibilities on an as needed basis without overtime pay.