Position Summary

The Administrative Specialist provides administrative clerical support for the Chief Information Officer (CIO) as well as the entire Information Services division and serves as the central contact and conduit for Library and Technology related purchases, contracts, inventory and budget tracking.

This is a full-time, twelve-month, benefits-eligible position that reports to the Chief Information Officer.

Responsibilities

• Purchasing – works with Information Services staff to prepare and submit purchase requisitions for library and technology. Track orders and updates appropriate systems to maintain inventories and record-keeping of purchases.
• Contracts – maintains records and a schedule of Information Services contracts, solicits renewals and works with the CIO and key staff in the department to ensure timely renewal of contracts for materials and services.
• Budget – works with the CIO and Information Services leadership to monitor budget lines, providing regular reports and ad-hoc analysis using Excel and Informer.
• Keys – maintains inventory and records of assignment of physical keys for the library.
• Supplies – maintains supply inventory for various services and personnel.
• Events – helps coordinate and organize various Information Services events.
• Maintenance – submit and coordinate facilities-related work-orders for the library.
• Occasional after-hours or weekend work may be required.
• Other duties as assigned by the CIO.

Qualifications

The successful candidate will have a high school diploma (or equivalent) and will also demonstrate many of the following skills, abilities, and characteristics:

• Associate or bachelor’s degree preferred.
• Five or more years of clerical experience in an office or library setting.
• Excellent interpersonal communication skills, with a demonstrated ability to handle sensitive situations and information with tact and confidentiality.
• Strong customer service orientation and organizational skills, with a proven ability to manage multiple responsibilities and maintain a keen attention to detail.
• Excellent computer skills utilizing Microsoft’s suite of products.
• Adept at learning and applying new technologies and software quickly.
• Ability to work both independently and collaboratively in a team environment.
• Demonstrated flexibility and enthusiasm, with a commitment to consistent attendance and a regular work schedule.

Application Instructions

Applicants are asked to upload a resume and cover letter. Completed applications received by September 15, 2025, will receive full consideration, with later applications reviewed as needed until the positions are filled. The successful candidate will start in early October.

Benefits

About Kalamazoo College

Kalamazoo College is a highly selective nationally regarded liberal arts college, offering an integrated undergraduate experience that weaves a traditional liberal arts curriculum into educational experiences in both domestic and international settings with the majority of our graduates participating in study abroad. Kalamazoo College is committed to the liberal arts and sciences, experiential education, freedom of individual conscience and celebration of diversity and inclusion. It is one of the nation’s 100 oldest colleges and universities and a thought leader and innovator in higher education.

The campus of Kalamazoo College is located midway between Chicago and Detroit in Kalamazoo, Michigan, a metropolitan community of 261,000, which supports multiple college and university campuses along with numerous civic arts and cultural associations and sports teams. Thirty-five miles from Lake Michigan, the area offers many opportunities for outdoor recreation, a walkable downtown, outstanding restaurants, and plenty of family-friendly activities.

Kalamazoo College encourages candidates who will contribute to the cultural diversity of the College to apply and to identify themselves if they wish. An equal opportunity employer, Kalamazoo College is committed to equal rights, equal opportunities, and equal protection under the law. Please be invited to review our full EEO statement by visiting https://www.kzoo.edu/about/nondiscrimination-policy/. Kalamazoo College conducts criminal background reviews on all people who receive an offer of employment. Kalamazoo College is an E-Verify participating employer. Please select Notice and Rights for more information.