Position Summary

The Art and Art History Department and Music Department are seeking an Office Coordinator with excellent communication, organizational, and time management skills. Detail-oriented individuals with the ability to work both independently and collaboratively are encouraged to apply. The successful applicant will have a problem-solving mind-set, creativity, and passion for the arts, students, and learning, as well as a commitment to justice, diversity, equity, and inclusion.

Schedule: 1560 annually (0.75 FTE) – approximately 33 hours/week during academic sessions; approximately 20 hours/week during academic breaks (December, July, August). The hourly pay rate will be determined at the time of offer. The posted pay range is Indeed-calculated.

Responsibilities

Primary responsibilities include fulfilling the role of lead support staff and event coordinator for the Art and Art History and Music Departments.

• Facilitate organized and well-functioning office spaces (maintain office supplies, department records and files, mail)
• Assist department with budget management, justification, and computer/paperwork
• Coordinate department events, job-search and visitor schedules, and off-campus trips for the Art and Art History Department
• Facilitate preparation and purchasing of instructional materials for Art, Art History, and Music faculty
• Maintain gallery and performance space schedules, prepare event promotion materials and communications
• Maintain music practice room access and instrument lockers
• Hire work-study students for Art department including training and supervising assistants for the office and gallery
• Other duties as assigned

Secondary responsibilities include serving as the primary point of contact for users of the Fine Arts Building

• Interface with students, visitors, and renters of the Fine Arts facilities, including room reservations/access, and greeter for some programs and events
• Monitor general use and condition of Fine Arts Building and facilitate work orders for repairs
• Manage shared spaces and communal supplies within building, such as kitchen, gallery, photocopier, and water cooler

Qualifications

The successful candidate will have an associate’s degree (or equivalent) and will also demonstrate many, but necessarily all, of the following skills, abilities, and characteristics. If you think your skillset could contribute to our departmental program, please still apply.

• Minimum of Associates Degree or equivalent, required.
• Experience in studio art, design, and/or arts programming, desirable
• Strong written, verbal, and visual communication skills required, including grammar, spelling, punctuation, proofreading.
• Demonstrated organizational skills and experience in performing numerous concurrent tasks and duties.
• Knowledge of, and experience in, current office procedures, practices, and equipment.
• Proficiency with Microsoft Office, including Word, Excel, and PowerPoint, and ability to organize data and text to specified format, required.
• Proficiency with a variety of computer software including the Microsoft Office Suite, WordPress, and marketing tools such as Canva, Adobe Photoshop, or others, desirable.
• Willingness and ability to learn new software programs, required.
• Ability to work independently and to meet deadlines.
• Willingness to delegate and accept responsibility.
• Intercultural competency and ability to work with a wide range of constituencies.

Application Instructions

Applicants are asked to upload a resume and cover letter. Completed applications received by March 18, 2026, will receive full consideration, with later applications reviewed as needed until the positions are filled. The successful candidate will be start in mid/late April.

Benefits

About Kalamazoo College

Kalamazoo College is a nationally recognized liberal arts college known for rigorous academics and offering an integrated undergraduate experience that weaves a traditional liberal arts curriculum into educational experiences in both domestic and international settings with the majority of our graduates participating in study abroad. Kalamazoo College is committed to the liberal arts and sciences, experiential education, freedom of individual conscience and celebration of diversity and inclusion. It is one of the nation’s 100 oldest colleges and universities and a thought leader and innovator in higher education.

The campus of Kalamazoo College is located midway between Chicago and Detroit in Kalamazoo, Michigan, a metropolitan community of 261,000, which supports multiple college and university campuses along with numerous civic arts and cultural associations and sports teams. Thirty-five miles from Lake Michigan, the area offers many opportunities for outdoor recreation, a walkable downtown, outstanding restaurants, and plenty of family-friendly activities. The city is home to the Kalamazoo Promise, which covers up to 100% tuition and fees at Michigan colleges, universities, and trade schools for graduates of Kalamazoo Public Schools.

Kalamazoo College encourages candidates who will contribute to the cultural diversity of the College to apply and to identify themselves if they wish. An equal opportunity employer, Kalamazoo College is committed to equal rights, equal opportunities, and equal protection under the law. Please be invited to review our full EEO statement by visiting https://www.kzoo.edu/about/nondiscrimination-policy/. To provide a safe and secure educational environment, Kalamazoo College conducts criminal background reviews on all people who receive an offer of employment. Kalamazoo College is an E-Verify participating employer. Please select Notice and Rights for more information.