Join Kalamazoo College, a nationally recognized liberal arts institution where academic excellence, belonging, and meaningful inclusivity are at the heart of our community. We are seeking a detail-oriented, service-focused Academic Office Coordinator to support the daily operations of the Anthropology/Sociology, Economics/Business, and History departments. 🔗 Apply via Indeed

In this role, you will

• Serve as a primary point of contact for students, faculty, staff, and external visitors.
• Provide administrative support by managing departmental records, correspondence, office supplies, and daily office operations.
• Coordinate departmental events, including lectures, cultural programs, faculty meetings, student gatherings, and visiting scholar events.
• Arrange travel, lodging, and honoraria for guest speakers and lecturers.
• Process invoices, reimbursements, purchasing requests, and other departmental business transactions.
• Maintain departmental websites, student information resources, and academic records.
• Assist with faculty searches by coordinating application materials, candidate communications, and campus visits.
• Supervise student employees by scheduling, training, and supporting their work.
• Create and edit documents, presentations, flyers, and communications using Microsoft Office and other technology tools.
• Collaborate with faculty, students, and campus partners to ensure efficient and effective department operations.

You’re a great fit if you have

We’re seeking someone with many of the following traits.

• Enjoy providing outstanding customer service and building positive relationships with a diverse community.
• Are highly organized and able to manage multiple priorities while meeting deadlines.
• Communicate effectively in person, by phone, and in writing.
• Have experience with office administration, recordkeeping, and event coordination.
• Work independently, use sound judgment, and handle confidential information with discretion.
• Are proficient in Microsoft Word and comfortable learning new technologies and software platforms.
• Have strong attention to detail, including proofreading, accuracy, and follow-through.
• Bring a collaborative mindset, adaptability, and a willingness to support a variety of projects.
• Have familiarity with generative AI tools or an interest in learning new technologies.

Additional Information

• Anticipated Start Date: As soon as mutually agreeable
• Reports to: A department chair of the Anthropology/Sociology, Economics/Business, or History department
• Position Type: Hourly, Regular, Benefits-Eligible
• Schedule: In-person, on-campus, 40 hours per week, September through June, and 20 hours per week, July and August
• Compensation: Approximately $19.00 per hour
• This is an in-person position located on the Kalamazoo College campus.
• Work is performed primarily in an office setting with extensive computer use.

Application Instructions

Interested candidates should submit a resume and cover letter describing their qualifications and interest in the position. Submissions received by September 30, 2026 will receive primary consideration with additional submissions considered until the position is filled.

Kalamazoo College is committed to building a diverse and inclusive community and encourages applications from individuals who will contribute to the College’s mission and values.

Benefits

About Kalamazoo College

Kalamazoo College is a nationally recognized liberal arts college known for rigorous academics and offering an integrated undergraduate experience that weaves a traditional liberal arts curriculum into educational experiences in both domestic and international settings with the majority of our graduates participating in study abroad. Kalamazoo College is committed to the liberal arts and sciences, experiential education, freedom of individual conscience and celebration of diversity and inclusion. It is one of the nation’s 100 oldest colleges and universities and a thought leader and innovator in higher education.

The campus of Kalamazoo College is located midway between Chicago and Detroit in Kalamazoo, Michigan, a metropolitan community of 261,000, which supports multiple college and university campuses along with numerous civic arts and cultural associations and sports teams. Thirty-five miles from Lake Michigan, the area offers many opportunities for outdoor recreation, a walkable downtown, outstanding restaurants, and plenty of family-friendly activities. The city is home to the Kalamazoo Promise, which covers up to 100% tuition and fees at Michigan colleges, universities, and trade schools for graduates of Kalamazoo Public Schools.

Kalamazoo College encourages candidates who will contribute to the cultural diversity of the College to apply and to identify themselves if they wish. An equal opportunity employer, Kalamazoo College is committed to equal rights, equal opportunities, and equal protection under the law. Please be invited to review our full EEO statement by visiting https://www.kzoo.edu/about/nondiscrimination-policy/. To provide a safe and secure educational environment, Kalamazoo College conducts criminal background reviews on all people who receive an offer of employment. Kalamazoo College is an E-Verify participating employer. Please select Notice and Rights for more information.