Please be sure to keep your address, phone and email updated with the College. All future communication and important tax documents will be sent through the United States Post Office to your most recent address you have on file with the College. You can make changes by logging on to https://hornethq.kzoo.edu/, selecting User Options/User Profile. Address changes can also be sent to HR@kzoo.edu after access to HornetHQ is disabled.

Email and network access will end on your last day. Learn more on the Information Services site.

^{Best Practice} Remove any personal information from email/systems before your last day.

• Keys, ID Card, Fob – Return to Campus Safety
  • All are turned off on the last day of employment
  • Access to the following ends on the last day of employment:
    • Hornet HQ
    • Fitness and Wellness Center
    • Natatorium
    • Free access to campus events
    • Employee Assistance Program (EAP)
    • Tuition Remission and related programs
• Laptop – Return to your supervisor or office coordinator
  • Will need to be re-imaged by Information Services for the next user
• Phone – Return to your supervisor or the Business Office
  • Phones and numbers can be transitioned to personal resources. The process takes time. Contact the Business Office for more details.
• Credit Card – Return to the Business Office
  • Submit your final credit card statement and receipts
• Library Materials – Return to the library
  • Pay any outstanding library fees
• Other College Materials/Equipment – Submit to your supervisor or office coordinator

Parking passes issued to you will be deactivated. Please remember to remove the sticker from your vehicle(s).

Hint: Apply packing tape to the sticker on the inside of your vehicle. Use a flat-edged razor to remove the sticker.

Access to the Employee Assistance Program ends on the last day of employment.

If you need to file unemployment please view the Unemployment Notice from Kalamazoo College.

Coverages terminate at the end of the month of your last day of employment.

COBRA provides for continuation of your existing insurance coverage and is administered by a third party, Burnham & Flower Agency/Acrisure. Employees may elect one or all plans they are currently enrolled in as they are stand-alone plans. Instructions to elect COBRA coverage will be sent to the home address on file.

• COBRA begins immediately after coverage is lost (e.g. last day of coverage is May 31st; COBRA begins June 1st)
• Premiums are the full rate cost of health insurance premium + 2% COBRA administration fee.
• Coverage must be elected within 60 days of the loss of coverage, and premiums are backdates to the first day of coverage
• Coverage may continue up to 18 months
• If you are COBRA eligible, Burnham & Flower Agency/Acrisure will send you COBRA documents to your address on file with the College.
• Questions regarding your COBRA enrollment should be made to Burnham & Flower Agency/Acrisure by calling LeAnne Wyant at 800.748.0554.

Additional information about flexible spending

• FSA expenses must be incurred on or before the last day worked.
• You have 90 days to file for reimbursement after your last day worked.
• If you have questions regarding your FSA enrollment please contact Burnham & Flower Group at 269.381.1173

TIAA contributions will end on your last day worked. Contact TIAA to understand options for your account balance.

Insurance coverage will end on the last day worked. Employees may have the opportunity to convert/port their group policy(ies) to an individual plan, if eligible. The election to convert/port must be made within 31 days of loss of coverage. Please visit Unum Convert/Port for instructions.

Emeriti funds contributed by the College to your Emeriti Retirement Healthcare Savings account are forfeited back to the College unless you retire from the College.

Short term and long term disability end on the last day worked. There is no conversion option for these programs.

Visit https://hr.kzoo.edu/facilities-access/ to request a upgraded Kalamazoo College identification card.

Kalamazoo College offers a token of appreciation for your years of dedicated service. Retiree are invited to select one of the items pictured below and then provide your request and other access preferences. Questions can be directed to Human Resources at HR@kzoo.edu.

Retirees (and their K ID-carrying spouse/partner) may use the natatorium and the fitness and wellness center during open hours. Registration for a retiree access card required.

Retirees (and their K access card-carrying spouse/partner) receive a 20% discount on all merchandise at the Kalamazoo College bookstore, located on the lower level of Hicks Student Center. Discount cannot be combined with Bookstore sales. Registration for a retiree access required.

TIAA contributions will end on your last day worked. Contact TIAA to understand options for your account balance. Know that the time necessary to access your entire account can vary upon your investment choices.

Tuition remission benefits are available to the children of retired employees provided that the retiree completed 25 years of full-time, benefits-eligible service at Kalamazoo College. The level of tuition remission benefits available will range from a minimum of 75% to a maximum of 100%. The service requirements and corresponding benefit levels are as follows.

Be sure to keep your address up to date through (at least) April of the year following your last day of employment so that important tax documents can reach you through the United States Post Office.

Current students: Use your K credentials to update your address through the Registrar’s Office.
Alumni: Update your K address through the Office of Alumni Engagement.

Remember your Kalamazoo College resources through the Center for Career and Professional Development.