Vaccination Options

Make a plan to roll up your sleeve! There are a number of options available for faculty, staff, and students to receive free vaccinations against flu and COVID-19.

Wednesday,
September 25

Hicks Banquet Hall
4-6pm
Health and Wellness Fair, hosted by Wellness and CARE. Vaccinations administered by Meijer.
No appointment is necessary.

Wednesday,
October 16

Hicks Lower Atrium
10am-1pm
Hosted by Human Resources and the Student Health Center. Vaccinations administered by Kalamazoo County Health Department. Reserve an appointment at https://hr.kzoo.edu/flu/. Walk-ins welcome too.

On Your Schedule

Many pharmacies offer vaccinations onsite, including Walgreens and Meijer. Check out your preferred pharmacy or medical facility to learn more.

HR Buzz: Sleep Hygiene

Sleep is just as important for good health as diet and exercise. Good sleep improves your brain performance, mood, and overall health. Not getting enough quality sleep regularly raises the risk of many diseases and disorders; ranging from heart disease and stroke to obesity and dementia.

There is more to good sleep than just the hours spent in bed. Healthy sleep encompasses three major points.

1. How much sleep you get

How much sleep you need changes with age. Experts recommend school-age children get at least nine hours a night and teenagers get between eight and 10. Most adults need at least seven hours or more of sleep each night.

2. Sleep quality

Getting uninterrupted and refreshing sleep. People who work the night shift or irregular schedules may find getting quality sleep extra challenging. Times of great stress can also disrupt normal sleep routines.

3. A consistent sleep schedule

A sleep myth is that you can “catch up” on your days off. If you have one bad night’s sleep and take a nap, or sleep longer the next night it can benefit you. If you have a week’s worth of getting too little sleep, the weekend is not sufficient for you to catch up.

Getting Better Sleep

If you’re having trouble sleeping, hearing how important it is may be frustrating. However, simple things can improve your odds of a good night’s sleep.

  • Stick to a sleep schedule. Go to bed and wake up at the same time every day, even on the weekends.
  • Create a good sleeping environment. Keep the temperature cool if possible. Get rid of sound and light distractions by making it dark and silencing your cell phone.
  • Avoid nicotine and caffeine. Both are stimulants that keep you awake. Caffeine can take six to eight hours to wear off completely.

HR Buzz: August Newsletter

As we get ready for the next academic year, here are a few reminders to help each of us prepare. There might even be some tips to help friends and family outside of Kalamazoo College.

Nurturing Your Mental Health

Taking care of your mental health is as important as taking care of your physical health. Here are some key ways to take care of your mental health so you have the resilience to cope with life’s ups and downs, adapt to change and maintain healthy relationships.

Accept yourself. Every person is different, and no one is perfect. Accept yourself for who you are, and take pride in your unique strengths and quirks. When you find yourself being self-critical, pause and reflect on what’s good about you – why those in your life love and appreciate you and all of the things you do well.

Strengthen social connections. Social connections are a key element in your mental health. Make time for the people you care about, especially the people with whom you’re able to discuss your emotions. Pay attention to who in your social network lifts your mood when you’re feeling down and who is open and honest with you when you’re seeing things in an unrealistic way.

Calm yourself. When you’re dealing with a stressful situation or feel your body growing tense, take time out to calm yourself. Learn stress-reducing techniques like deep breathing, progressive muscle relaxation and mindfulness, and use the ones that work for you to relax your body and your mind. Physical activity, healthy sleep habits and time with friends can all help to reduce your stress.

Practice healthy thinking. Build your emotional resilience by adopting positive habits of thought. Practicing gratitude is one way to do this. Take time every day to think about what you are grateful for, and write it down.

Talk about how you feel. When you’re sad, worried or upset, talk about what you’re going through with someone you trust. When you hold those feelings inside yourself, they can build, becoming more intense and uncomfortable. When you talk about them, you begin to process your emotions, understand what lies behind them and find ways to solve the problems you’re facing.

Find purpose and meaning in life. It can be through spirituality or religious practice, caring relationships with others or helping people in. If you don’t find purpose and meaning in your job or your daily life, look for other ways to find this satisfaction. Consider volunteering, paying more attention to the relationships in your life, exploring your spirituality or simply looking for new ways to be kind.

When you’re suffering emotionally and nothing seems to help, reach out for support. Your employee assistance program (EAP) can direct you to a professional counselor who can help you cope with the challenges you’re facing. Contact your BHS Care Coordinator at 800-245-1150.

Effective Time Management Strategies

It can be a struggle to balance work with other areas of your life, often described as work-life balance. Learning new ways to handle things will help you achieve that important balance. Below are ideas to help you bring your work and life into balance.

Manage Your Time. Avoid procrastination. For many people, most of the stress they feel comes from simply being disorganized and procrastinating. Learn to set more realistic goals and deadlines, then stick to them. You’ll find that not only are you less stressed, but your work will be better.

Set Realistic Expectations with Yourself. Set realistic expectations with yourself that allows for quality work. If you think it will take 1.5 hours to do something, give yourself two hours. Try the following:

  • Step 1—Give yourself increased time frames to get things done.
  • Step 2—Increase the amount of gentleness and compassion you have for yourself and your limits.
  • Step 3—Slowly increase your expectations of yourself so you have room to grow and succeed.

Talk to Your Supervisor/Chair. If you are feeling overwhelmed. Find out if there is a way of modifying your hours, shifts or job duties to temporary adjust for your current situation.

Slow Down. Life is simply too short, so don’t let things pass by you in a blur. Take steps to stop and enjoy the things and people around you. Don’t make plans for every evening or weekend, and find some ways to distance yourself or take breaks from the things that are causing you the most stress.

Share the Load. Even though you may feel you are the only one capable of doing something, it is usually not the case. Get your partner, family or friends to help you with personal and family responsibilities. Taking care of the household, children or parents should not be the responsibility of just one person.

Take Charge. Sometimes it is easier to allow yourself to feel overwhelmed rather than to take charge and develop a prioritized list of things that need to get done. Develop a list, set priorities and then enjoy the satisfaction of crossing things off the list.

In the end, the key word is balance. You need to find the right balance that works for you. Celebrate your successes and don’t dwell on your failures. Life is a process, and so is striving for balance in your life.

If you need help with balancing, don’t hesitate to seek advice. Your Employee Assistance Program (EAP) provides free and confidential assessment and counseling services. BHS is available by calling 800-245-1150 or visiting behavioralhealthsystems.com.

Tips to Prepare for Back-to-School

Back-to-school time is around the corner. It’s an exciting time, full of hope and anticipation. Who’s my teacher? Are all my friends returning this year? Those questions and others can have many students dreading the start of the school year, leading to much anxiety and even depression. How can you help get ready from a mental health standpoint for the start of a new school year? Here are a few tips:

  • Start your routine before the first day of school. Don’t wait until the first day of school/class to get in a schedule. The best thing you can do is begin a routine before the year starts.
  • Remind your student of what they learned the previous year. While school “veterans” are familiar with their school, they may have anxiety from thinking they haven’t retained what they learned the previous year. Do a short review from the previous year with math questions, spelling words or science lessons.
  • Familiarize your student with where they are going to school. Ease some anxiety by taking your child to see the school building and facilities before the first day, especially for first timers. If the school has an open house or orientation, take advantage of that. At least walk around the outside of the building, and show your student that school is fun and more than sitting in a classroom.
  • Stay engaged with your student beyond the first day. After the first day, keep asking about their time at school and open the lines of communication. You need to be excited about your child’s school day. Be intentional and create time to talk.

With these tips, you can help your child or teenager be both mentally and emotionally prepared to start the year off right!

Your Employee Assistance Program (EAP) provides free and confidential assessment and counseling services. BHS is available by calling 800-245-1150 or visiting behavioralhealthsystems.com.

Recipe: Caprese Salad

4 Servings • 15 Minutes Prep Time

Ingredients • 2 pounds tomatoes • 1 small shallot, thinly sliced • 1 tbsp red wine vinegar • flaky sea salt • 1 cup arugula leaves, torn • 8 oz. fresh mozzarella, sliced • 1 cup basil leaves, torn • 2 tbsp extra virgin olive oil • coarsely ground black pepper • toasted ciabatta bread for serving

Instructions • Cut tomatoes and shallot • Pour red wine and sprinkle sea salt on top in a bowl • Toss and let marinate 5 minutes • Scatter arugula leaves on platter • Add shallots and tomatoes on top • Drizzle with olive oil, add salt and pepper to taste

Mental Health, Substance Abuse, Autism, and Employee Assistance Program

Kalamazoo College offers an expanded, integrated Mental Health/Substance Abuse (MHSA) and Employee Assistance Program (EAP) benefit. These services are offered through Behavioral Health Systems, Inc. (BHS).
1.800.245.1150 / available 24/7/365
Member Access Portal (Employer ID: KZC)

Did you know? All Kalamazoo College employees have access to the Employee Assistance Program, including six (6) free visits with a counselor.
Members of Kalamazoo College’s health program also have fully integrated services with ASR. Just show your ASR health card!
One plan. One network. One call.

TIAA Financial Essentials Live Webinars – August 2024

Dear Colleagues,

Below is the TIAA webinar information for the upcoming month.  To register, please click on the appropriate link or visit TIAA.org/webinars at any time.

Remember – All webinars are recorded and available for viewing 90 days after the live event! Simply use the same registration link below

Financial Wellness and Mental Health

To boost employees’ mental and financial wellbeing, leading organizations are gauging individual employee needs, providing services that integrate mental and financial health, fostering knowledge exchange and resource-sharing, and adopting a “whole person” model of support.
Wednesday, August 7, 2024: 2:00 p.m. ET | 1:00 p.m. CT | 12:00 p.m. MT | 11:00 a.m. PT

Register here: Financial wellness & mental health (on24.com)

Opening the doors to the future: Save in a 529 college savings plan

In this webinar, you can learn how 529 college savings plans work and how to invest in one for a child, grandchild, yourself or another loved one.
Tuesday, August 13, 2024: 3:00 p.m. ET | 2:00 p.m. CT | 1:00 p.m. MT | 12:00 p.m. PT

Register here: Opening doors to the future: Save in a 529 college savings plan (on24.com)

Live with Confidence in Retirement: Five steps to creating your retirement income plan

If you’re thinking about making the transition to retirement, this webinar is essential for understanding how to create an income plan that helps you maximize your savings. In five steps you’ll learn how different sources of income work, how to build your strategy for lifetime income and what to consider when planning withdrawals from your retirement assets. We’ll help you prepare by discussing how to estimate your expenses, understand income sources, withdraw your retirement assets and review and adjust your plan as needed.

Wednesday, August 21, 2024: 1:00 p.m. ET | 12:00 p.m. CT | 11:00 a.m. MT | 10:00 a.m. PT

Register here: Live with confidence in retirement: 5 steps to creating your retirement income plan (on24.com)

Spanish-speaking webinars 

We are offering financial education webinars in Spanish. The webinars can be accessed here: TIAA.org/RecursosEducativos.

Be well,

Miasha Wilson

HR Manager

HR Buzz: Summer Newsletter

Mental health, physical health, and healthy communication. Here are a few health reminders to support you and your household.

Employee Assistance Program. Six Free Visits for you and your household, Stacey Grayson, your Care Coordinator, is happy to assist with benefits, eligibility, and provider availability for concerns such as stress management, personal relationships, grief, depression and anxiety, substance abuse, life transition, and financial/legal questions.

Benefits Concierge. Leave the complex issues to our experts while you focus on being your healthiest self. Benefits Concierge can assist with questions involving claims assistance, eligibility questions, referral guidance, pharmacy information, and Plan explanations.
ProTip Looking for the Enrollment Guide? Save this link as a favorite.

Exploring the Mental and Physical Benefits of Outdoor Activities

Need an excuse to get out of the house? Research continues to demonstrate that being outside and experiencing nature can improve our mental health and increase our ability to focus.

Many of us are in front of a screen for much of our day — whether that be a computer, TV or smartphone. As a result, we spend less time outside experiencing the natural world. Here are some reasons why we all can benefit from taking a nature break.

Nature can help us improve our thinking, reasoning and other mental abilities. When we’re in urban environments or the office all day, we can experience sensory overload, resulting in tension and mental fatigue. Studies have shown that our minds and bodies relax in a natural setting. Nature can provide a mental break by allowing us to temporarily escape the demands of everyday life. It can also boost your creativity and problem-solving abilities.

Nature can improve physical wellness. Getting out into nature can lead us to want to walk, bike, hike or kayak more often. People typically engage in regular physical activity when they’re in nature. So, stepping outside can help you keep a healthy weight or even lose weight by increasing activity levels. Studies have also shown that being in nature has a positive effect on our bodies by reducing cortisol levels, muscle tension and demands on our cardiovascular systems.

Being outside can improve your mental health. Nature can help decrease your anxiety levels and can help lessen stress and feelings of anger. Regular access to green spaces has been linked to lower risks of depression and improved concentration and attention. Being outside allows us to be social and come together with family, friends or even people you don’t know who are also looking for a great hiking trail, for example.

Other related benefits to being in nature. There are some positive health impacts related to getting outdoors. You can learn more about these in the research summary from the U.S. Department of Agriculture. They include the following:

  • People who live near parks and green space have less mental distress, are more physically active and have longer life spans.
  • When people exercise outdoors in nature, they do so for longer periods of time and at greater intensities.
  • Positive health effects are enhanced when green space includes water.
    Source: https://health.ucdavis.edu

The Art of Active Listening: Keys to Healthy Communication

As a speaker, you sometimes focus exclusively on the information that you want to relay. However, your listener or reader may understand your message, understand only a portion of your message or miss your point entirely—even though you transmitted the information accurately by your standard. It is not enough to deliver a message. The message must be received for communication to be successful.

In the send-receive model of communication, receiving or listening is as critical as sending the message because, without listening, it is impossible to personalize and respond to the message.

Active listening. When you listen empathically, you don’t just hear words. You hear thoughts, beliefs and feelings. Empathic listening is highly active and requires hard work. Following these steps will help you to improve your listening skills:

  • The first step is to decide to listen and concentrate on the speaker.
  • Then, use your imagination and enter the speaker’s situation. Concentrate and try to imagine his or her frame of reference and point of view.
  • Observe the speaker’s vocal inflection, enthusiasm or lack of it, and style of delivery.
  • These are essential components of the message. If you are speaking face-to-face, pay attention to the speaker’s facial expressions and other nonverbal cues for more insight into the message.
  • Listen without interruption. Note key phrases or use word associations to remember the speaker’s content.
  • Use paraphrasing or clarifying questions to confirm that you received the intended message. Check your perceptions of how the speaker is feeling to put the text of the message in emotional context.
  • Finally, provide feedback to the speaker.

Like other skills, listening skills improve with practice. Practice empathic listening by attending, paraphrasing and asking questions. The next time someone comes to you with a problem, work on the listening skills that need improvement.

Essential Guide to Sun Protection and Skin Health

Enjoying activities outside or working a job that takes you outdoors can mean hours under the sun. Over months and years, those hours add up, and the time in the sun may damage your skin.

You can protect your skin and minimize sun damage by taking the steps below when you’re outdoors. Follow these tips even on cool, cloudy or hazy days. Be extra careful around water, snow, concrete and sand because they reflect the sun’s rays. And keep in mind that sunlight is more intense at higher altitudes.

Cover up. For the most protection from the sun, cover your skin when you’re outdoors. Dark clothing with a tight weave offers more protection than light-colored clothing or clothing with a loose weave. Try outdoor gear designed for sun protection. Check the label for its ultraviolet protection factor (UPF). The higher the UPF number, the more protection you get. Wear a wide-brimmed hat or use an umbrella to shade skin that can’t be covered, along with wearing sunscreen.

Use sunscreen often and generously. On uncovered skin, use a broad-spectrum sunscreen with a sun protection factor (SPF) of at least 30. Apply sunscreen generously. Reapply every two hours, or more often if you’re swimming or sweating.

Avoid being in the sun between 10 a.m. and 4 p.m. The sun’s rays are strongest during these hours, so try to schedule outdoor activities for other times, if possible. If you have to be outside during the middle of the day, try to limit the time you’re in the sun. Stay in the shade as much as you can.
See your health care professional if you notice:

  • A new skin growth.
  • Changes to a mole you already have, such as a change in size, shape or color.
  • A mole that bleeds or becomes itchy or painful.
  • Any skin changes that are out of the ordinary for you.

HR Buzz: Karnival – Thank you!

Thank you for…

Karnival 2024
  • attending on a beautiful summer day!
  • setting up, working a station, and cleaning up.
  • bringing your loved ones.
  • your artistry, painting a rock (or more), and tie dying.
  • fishing, matching, splashing, and drying.
  • bringing your loved ones.
  • meeting new people.
  • enjoying cotton candy, peanuts, animal crackers, mini corn dogs, and more.
  • taking in the beauty of campus, deer and all.
  • capturing the day and sharing on social media.
  • laughter, conversation, and enjoying the company of many people!

HR Buzz: Karnival is nearly here!

Faculty and Staff: Karnival is an annual employee event intended to celebrate the people to serve our students daily. Bring your household, introduce them to your colleagues, enjoy a snack and have some fun. Visit the Karnival page for answers to common questions, or email Renee Boelcke.

Thursday, July 18
Lower Quad, 1-4pm
Bring your household to this child-friendly event!

Activities
Rock painting
Tie dying: Bucket hats, aprons, and other goodies to choose from (or bring your own)
Giant Yard Games: Jenga, Connect Four, Bags
Go fishing at the water table
Kids can win a prize at the duck game
Tasty treats to satisfy your Karnival cravings: Snow cones, cotton candy, popcorn, mini corn dogs, and more…

Live Webinars for July 2024

Dear Colleagues,

Below is the TIAA webinar information for the upcoming month.  To register, please click on the appropriate link or visit TIAA.org/webinars at any time.

Quarterly Economic Update

Hear from our chief investment officer about challenges investors are facing and tips on how to navigate them. We’ll share our views on the state of the U.S. economy and key market drivers, recent financial policies and investing in public markets.
Wednesday, July 10, 2024 |12:00 p.m. ET, 11:00 a.m. CT, 10:00 a.m. PT

Register here: Quarterly Economic Market Update (on24.com)

She’s got it: A woman’s guide to saving and investing

Learn how to prepare for your future. Join us for a revealing trip through investing and saving strategies developed especially with women in mind. Your money shouldn’t be sitting around doing nothing. We’ll show you the simple secrets to saving more while you learn the core concepts that guide all investing, get motivated, build a plan and take action. You will find ways to take on life’s challenges without damaging future financial well-being and discover more about yourself with the Financial Personality Type Quiz.
Tuesday, July 16, 2024 |2:00 p.m. ET, 1:00 p.m. CT, 12:00 PT

Register here: She’s Got It: A woman’s guide to saving and investing (on24.com)

Your new TIAA: Discover the redesigned online experience

The new TIAA experience presents a picture of your retirement with advice and content that is tailored to inform, motivate, and reassure you during your retirement journey. It’s a reflection of your savings story that evolves to get and keep you on track towards building a secure retirement. Join us for a walk-through of the new features:

• Find all of your accounts, all in one place.

• Set and reach your retirement goals.

• Get personalized recommendations and answers to common questions.

• Peruse educational resources for insights on managing your money.

• Easily connect with TIAA for the advice you need.  

Thursday, July 18, 2024 | 12:00 p.m. ET, 11:00 a.m. CT, 10:00 a.m. PT

Register here: Your new TIAA: Discover the redesigned online experience (on24.com)

Basic Social Security Strategies

Social Security will likely play a significant role in building your retirement income. It’s part of a critical safety net for most retirees. When you’re formulating your retirement plans, it’s helpful to have an understanding of how and when you can rely on Social Security income.
Thursday, July 25, 2024| 3:00 p.m. ET, 2:00 p.m. CT, 1:00 p.m. PT

Register here: Basic Social Security strategies (on24.com)

Be well,

Miasha Wilson

HR Manager

Ragan’s Employee Communication Award 2024: Honorable Mention

Kalamazoo College was announced as a communications campaigns and initiatives category finalist in the Ragan’s Employee Communication Award. See more details and the link to Ragan’s website below.

Karnival

Summer is just around the corner. Let’s plan this year’s Karnival!

Save the Date
July 18, 2024

Do you have a Karnival idea to share?

Share your idea with Renee at renee.boelcke@kzoo.edu.

What is Karnival?

Karnival is an annual employee event intended to celebrate the people to serve our students daily. Bring your household, introduce them to your colleagues, enjoy a snack and have some fun. Check out some photos of past Karnvials.

  • Malcolm- first dunk